This screen basically has one main use - to formally add supplies into inventory. 

You cannot order supplies from this screen, but, there are two different ways to use it that can help you when you need to order supplies. 

1. The first way is as a Purchase Order.  If this option is selected, then the supplies can be added and a purchase order can then be printed and faxed or sent to the Vendor. 
2. The second way this screen can be used is as an Inventory Checklist.  When this option is selected, you can fill in a list of supplies that you have ordered from a vendor and check them off as you receive them.

Both of these methods allow you to "Receive" the supplies that are entered and add them to your current quantity in Barnestorm.  That being the case, before this screen should be used, an inventory should be taken to ensure that the current supply quantity is correct.  After supplies are corrected, Vendors will need to be entered, this can be accomplished at Codes - Other Basic Codes - Vendors. 

Using the Supply Inventory screen:

Creating a new Inventory Checklist or Purchase Order:

1. Type in a new checklist/po into the box at the top OR hit New Checklist/Purchase order and one will be automatically generated for you.
2. Fill in the Vendor that will be used for this order
3. Fill in the order date (it defaults to the current date)
4. Begin filling in supplies.
   1. Supplies can be searched by the supply code/description or the vendor code/description, using the radio buttons at the beneath the search.
   2. The supply units associated with the supply will be displayed to the right of the quantity box.  Enter the quantity of the supply units needed and hit the Enter key or Save Item button
   3. Continue entering supplies until all have been entered for the order
5. If a supplies information is incorrect when it shows up in the list at the bottom, click the item, then click Edit Supply to edit the supply.
6. All supplies are not "received" by default, this means that their quanity is not applied to the quantity in stock until you recieve them.  There are two different ways to do this:
   1. Click a supply item, then check the box Item has been received.  Then enter the date that it was received and hit Save Item.  This is especially useful if you only receive a partial shipment and want to mark some of the supplies in one order as being recieved on a particular date and others as being received on a different date.
   2. If you would like to Receive all items at once, click the Mark all Items as Received button.  This will mark them all as being received.
7. To delete an item, click it, and click the Delete Item button.

Loading a saved Inventory Checklist or Purchase Order

1. Click the Show Recent Checklists button.
2. A drop down will appear with the invoice/checkllist number, the vendor and the order date.
3. Click the Item you wish to view, it will be loaded into the screen.