Barnestorm Office > Codes > Rates > Supply Codes
When entering new supplies or adjusting existing ones, it’s essential to configure the unit types and conversion settings correctly. Here's a guide to help you understand how each unit field works and how conversion factors apply across various Barnestorm screens.
Conversion factors bridge the gap between how an item is ordered, stocked, and billed. These are automatically applied throughout the system to ensure consistency.
Supply Inventory screen
Inventory is entered using ordering units
Converted to stocking units using the Order conversion factor
Example: 4 cases entered × 5 packs per case = 20 Packs in inventory
Approve Supply Requisitions screen
Converts stocking units to billing units
Example: 10 Packs × 2 = 20 billing units
Supply Import screen
Used when importing visit supply data
Example: 7 Packs used on a visit × 2 = 14 billing units
Order Cost: Used on the Supply Inventory screen to reflect what the vendor charges per ordering unit.
Cost (Billing Unit): Used on year-end supply cost reports to reflect cost per billed unit.
Price: The patient-facing charge per billed unit.
If a price was added by mistake:
Select the entry in the pricing list
Click Delete
No confirmation will appear — deletion is immediate
Configuring these unit fields and conversion settings correctly ensures:
Accurate inventory tracking
Proper billing
Clear and consistent data entry for staff
If left unconfigured or inaccurate, you risk underbilling, especially with items like tape billed by square inch. To prevent errors, we recommend filling in these settings after an inventory count is completed.