How to Run the Report

Reports > 485 > 01.19 485 and VO Tracking

This allows you to track the different stages of the 485’s and verbal orders.  At the end of the report there is a grand total for each category. 

o From / Thru = The From date of the 485 or the issue date of a verbal order. 

o Program(s) / Team(s) / Employee(s) = Filter report by entering program, team and/or employee number(s). Or leave blank to select all. 

o Patient Chart #s = If you only want to print select patients, enter the six digit chart number(s), separated with a comma if multiple. 

o Doctor Numbers = If you only want to print select doctors, enter the four digit doctor number(s), separate with a comma if multiple. 

o Select Payer(s) to include on the report = Select if you want All payers, Medicare only, Medicaid only or Use Primary Payer Only. 

o Select Item Type for the report = Select if you want to include 485s and/or Verbal Orders and if you want to skip FYI orders or not; or include F2F Only.  FYI Only also gives you an option to print each FYI order on the list.  CAUTION: Each order appears to print separately.  After you print the order you must close it out before the next one will appear to print.  You must finish printing all orders from the list before you can continue. 

o Select item status and dates for the report= Select if you want to include orders Not Mailed and/or Mailed.

o The dates next to Not Mailed = Mailed are the dates to select when the orders were mailed.  Not Mailed will select any order that has not been mailed yet.  You can select one or both.

o Select if you want to include orders Not Returned and/or Returned.

o The dates next to Not Returned = Returned are the dates to select when the orders were returned.  If Returned is not selected then the dates will not show up. Not Returned will select any order that has not been returned by mail yet. 

*** For customers who use the Orders > Co-Sign Orders feature

• Show Co-Signed Date = Shows the date the order was co-signed or blank if not co-signed yet. 
  
• Only Orders Not CoSigned = This works with all filters on this report and only pulls order not yet co-signed based on those filters selected. 
  
  

o Order report by = Select the print sequence.

o Selecting the Show Order Type, a separate field with a drop down will appear "Select Order Type."  If you select an order type, for example D/C, then only the discharge order types will appear on the report.

o If you want to print ALL Not Returned items, click on the "Set Mailed Dates to the Oldest Unreturned Orders" and Barnestorm will find the oldest order and change all dates to reflect. 

o Click on Print

How to Read the Report

o Order# = This will show the verbal order number or state if it’s a 485.

o Tm = The patient’s team number.

o Mailed = This will show the first date mailed.  If blank then the order has not been mailed yet.

o X = The number of times the order has been mailed.

o Days = If the order has been returned:the number of days it took between date mailed and date returned; If order hasnot been returned: the number of days since the order has been mailed; If the order has not been mailed it will be blank.

o Employee = The four digit Barnestorm code and name of the employee on the order.

o Doctor = The four digit Barnestorm code and name of the doctor on the order.

o Primary Payer = The patient’s primary program/payer number and payer description.  

o CoSigned = Date the order was co-signed (used with the Orders > Co-Sign Orders feature only).